Imagine how it would be if your boss asked you how the meeting last week went and your brains in a mush since you already couldnt tell apart one session from another. After all, in the corporate world, meetings are a common, workaday thing. In that case, you should have taken the initiative and prepared an east Nottingham township meeting minutes.
The minutes of meeting, also called MoM, are the instant and official written record of a particular convocation or assembly. It outlines the particularities of a gathering, from the names of attendees, statements, responses, and also the decisions made. Any functional organization worth its salt would agree that its importance couldnt be underscored enough.
This is merely a concise and to the point outline of a certain assembly. Its more like a bullet form planner or calendar of activities, not a novel replete with niggling details and quotation marks. Moreover, its a summary of facts, not an interpretation of the writer. Therefore, the scribe must not analyze or sugarcoat what a speaker has said, but rather write down how it appears at the surface. It is a formal paper, not a personal note but a corporate document.
The MoM is made by an assigned typist, secretary, or court reporter. Since the meeting undoubtedly cruises down the fast lane, the minutes are usually written in shorthand notation in real time. However, since that will be intelligible to the writer only, he must make the necessary decipherment later when it is time to file and share the notes. However, in this Information Age, shorthand is deemed unnecessary since there are nifty gizmos like voice and video recorders, and the filing doesnt have to be done physically, but on an electronic platform. It goes without saying, though, that it would always do well to have backup.
The parts of a MoM include a heading, which contains the name of the company or committee, the time, date, and location of a gathering. Under that is an enumeration of attendees and then the absentees names. Some contain a side annotation on whether or not the minutes of previous sessions were approved.
Ideally, there should also be a brief side note whether or not the previous MoM was approved. The main part is, of course, the action items. These list down a report on each topic discussed, involving the subject, the person who led its discussion, and the decisions that were reached. Postscripts include the announcements made during meetings, which encapsulates the who, what, when, where, and how of the next session. In the adjournment section, one can see the exact time the assembly ended. The transcriber should then jot down on the signature line his name and also the date the minutes were submitted.
Making the minutes is an around the clock enterprise that involves procedures done even before you set out on it. This is not as taxing as it sounds, though. First off, one would have to prepare a preferred template with which he could interpolate the notes. After all, the format stays the same all the way, and it is only the contents which change. During the meeting, he should actively write the goings on, and in real time as much as possible. After that, the MoM is disseminated to all concerned so that they may have a copy of their own.
Reliable statistics state that people who dont jot down notes during the assembly forget sixty percent of what was discussed in a week. If a business gathering doesnt have an agenda, the participants will not be prepared and the undertaking may be winding and directionless all the way through. To top off, it rips off valuable time because the meeting may take longer than is needed.
Making the MoM is a necessary and valuable skill to learn. With it, a company may be able to compensate in both time and resources. This will preclude cyclical, repetitive, and looping meetings, allowing companies to fulfill their core visions and competencies. Also, in the long run, one can see that it will be a very telling historical record on all the nitty gritty and steps an organization took to fulfill excellence and success.
The minutes of meeting, also called MoM, are the instant and official written record of a particular convocation or assembly. It outlines the particularities of a gathering, from the names of attendees, statements, responses, and also the decisions made. Any functional organization worth its salt would agree that its importance couldnt be underscored enough.
This is merely a concise and to the point outline of a certain assembly. Its more like a bullet form planner or calendar of activities, not a novel replete with niggling details and quotation marks. Moreover, its a summary of facts, not an interpretation of the writer. Therefore, the scribe must not analyze or sugarcoat what a speaker has said, but rather write down how it appears at the surface. It is a formal paper, not a personal note but a corporate document.
The MoM is made by an assigned typist, secretary, or court reporter. Since the meeting undoubtedly cruises down the fast lane, the minutes are usually written in shorthand notation in real time. However, since that will be intelligible to the writer only, he must make the necessary decipherment later when it is time to file and share the notes. However, in this Information Age, shorthand is deemed unnecessary since there are nifty gizmos like voice and video recorders, and the filing doesnt have to be done physically, but on an electronic platform. It goes without saying, though, that it would always do well to have backup.
The parts of a MoM include a heading, which contains the name of the company or committee, the time, date, and location of a gathering. Under that is an enumeration of attendees and then the absentees names. Some contain a side annotation on whether or not the minutes of previous sessions were approved.
Ideally, there should also be a brief side note whether or not the previous MoM was approved. The main part is, of course, the action items. These list down a report on each topic discussed, involving the subject, the person who led its discussion, and the decisions that were reached. Postscripts include the announcements made during meetings, which encapsulates the who, what, when, where, and how of the next session. In the adjournment section, one can see the exact time the assembly ended. The transcriber should then jot down on the signature line his name and also the date the minutes were submitted.
Making the minutes is an around the clock enterprise that involves procedures done even before you set out on it. This is not as taxing as it sounds, though. First off, one would have to prepare a preferred template with which he could interpolate the notes. After all, the format stays the same all the way, and it is only the contents which change. During the meeting, he should actively write the goings on, and in real time as much as possible. After that, the MoM is disseminated to all concerned so that they may have a copy of their own.
Reliable statistics state that people who dont jot down notes during the assembly forget sixty percent of what was discussed in a week. If a business gathering doesnt have an agenda, the participants will not be prepared and the undertaking may be winding and directionless all the way through. To top off, it rips off valuable time because the meeting may take longer than is needed.
Making the MoM is a necessary and valuable skill to learn. With it, a company may be able to compensate in both time and resources. This will preclude cyclical, repetitive, and looping meetings, allowing companies to fulfill their core visions and competencies. Also, in the long run, one can see that it will be a very telling historical record on all the nitty gritty and steps an organization took to fulfill excellence and success.
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